Policies
Privacy, corrections and removals
What we collect, who we share it with, and how to ask us to change or remove something.
What this site collects
If you write to us through the contact form, we keep your name, email address, subject and message so we can reply, and so whoever answers next can see what was already said.
If you send a letter of interest for a board position, we keep what you send (your name, email address, any phone number or link, your letter and your experience) in the same place, and use it only to consider you for the board.
If you subscribe to the newsletter, we keep your email address and the date you confirmed it, on this site and in the Foundation’s own email system. Every newsletter carries an unsubscribe link, and unsubscribing removes you from future sends.
If you create an account, we keep your email address and the name you give us. Signing in is handled by Stytch, which holds your email address, a copy of your name and profile (including any phone number and address you add), and, if you choose one, your password; we never see the password. Your account is also recorded in our email system, but you are not added to any mailing list unless you confirm by email.
Anything you add to your profile (organization, title, phone, address, links, photo) is private to you and the Foundation. It is never shown on the public site. We keep your name, organization and contact details in our records, including our email system.
If you give online, we keep your name, email address, the fund you chose, the amount, the date, the receipt number, how you paid (card, PayPal or Venmo) and the payment’s reference number. From those we email your receipt, and make your receipts and year-end statements on your account page. You type your card details into Square’s own form; they go straight to Square and never reach this website.
If you choose PayPal or Venmo, you sign in to PayPal, or to Venmo, which PayPal owns, in their own window or app. Your login, bank and card details stay with them and never reach this website. We receive only PayPal’s confirmation that the payment was made and whether it was paid by PayPal or by Venmo.
You decide which emails you get: the newsletter, and occasional special offers with invitations to events and the odd appeal. You choose when you create an account, and can change either at any time on your account page or from the link in any email we send.
When it is switched on, we use Plausible for visitor statistics. It sets no cookies and records no personal data. When the Foundation switches it off, the site sends no analytics at all.
Services we use
- Railway hosts this site, its database and its files.
- Stytch handles signing in and keeps a copy of your profile.
- Resend delivers our emails.
- Square processes card payments. It receives your card details, the amount, your email address and the name of the fund.
- PayPal processes PayPal and Venmo payments (Venmo is part of PayPal). From us it receives the amount, the name of the fund and the gift’s reference number; you give it your account details yourself when you sign in.
- Mautic, which holds our email lists, is run by the Foundation itself. If you give, it also holds your giving totals, how you paid your latest gift, and a record of each gift and any refund: the amount, the fund, how it was paid, the date and the receipt number.
- Plausible counts visits, without cookies, when it is on.
- OpenStreetMap’s Nominatim service will look up addresses for the Blockwatch Province Finder, which is coming soon.
Each one sees only what it needs for its job. We never sell your details, and we share them with no one beyond these services.
Corrections and removals
Tell us when something on this site is wrong, or when you want something taken down.
To ask for a correction, or for a photograph or a news post to be removed, write to us with the address of the page and what you would like changed. If a photograph shows you or your family, say so.
To have your account, profile and email records deleted, write to us. We remove them from this site and from our email system.